Executive Assistant

Executive Assistant

Work Location: Bien Hoa

Job type: Full-Time

Posted: 01-10-2018

Salary: 800 - 1,000 USD / Monthly

Email: nga.le@40hrs.vn

Job Description

A Executive Assistant, sometimes called an executive secretary or personal/private secretary, works closely with senior managerial or directorial staffs to provide administrative support, usually on a one-to-one basis. Executive Assistant helps AMD/ CFO to make the best use of their time by dealing with secretarial and administrative tasks.

Executive Assistant needs extensive knowledge of the organization. Executive Assistant needs to know who key personnel are (both external and internal) and understand the organization's aims and objectives

Ø  Devising and maintaining office systems, including data management and filing;

Ø  Arranging travel, visas and accommodation and, occasionally, travelling with AMD/CFO to take notes or dictation at meetings or to provide general assistance during presentations;

Ø  Screening phone calls, enquiries and requests, and handling them on behalf of AMD/ CFO

Ø  Meeting and greeting visitors at all levels of seniority on behalf of AMD/ CFO

Ø  Organizing and maintaining diaries and making appointments;

Ø  Dealing with incoming email, faxes and post, often corresponding on behalf of AMD/CFO

Ø  Taking dictation and minutes;

Ø  Producing documents, briefing papers, reports and presentations;

Ø  Liaising with clients, suppliers and other staffs instead of AMD/ CFO

 

Ø  Keeping all matters of confidential nature strictly confidential when AMD/ CFO is exchanging information

Ø  Set up of meetings as well as taking of meeting minutes and ensuring AMD/CFO is well prepared for meetings.

Ø   After each meeting, a report is to be sent to AMD/ CFO, copy MD

Ø  Clear understanding of company regulations and communication standards.

Ø  Use of IT to improve productivity.

 

Ø  Inform AMD/CFO 1 month in advance on all key events and make necessary preparation for AMD/CFO to attend the key events

 

Job Requirements

-      Experienced in Secretarial duties

-     more than 02 years as same position

-       Good command in English (both verbal and writing)

-     Graduated from English, Office Management or related field

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