Job Description

1/ Payroll management

- Process employee data (new hires, changes, additional earnings…) on SAP system.

- Process employee Time & Attendance data from the SAP system to payroll and reconcile variances utilizing tools in the system.

- Check records of employees' working hours on SAP system, review them for accuracy, and verify attendance and hours worked.

- Consult employees or management level to correct attendance record errors on SAP system if any.

- Process payroll (calculate, reconcile, prepare for bank transfer, distribute payslip) timely, accurately, and compliantly.

- Answer payroll questions from employees and produce payroll reports when requested by direct supervisor or HR Manager.

2/ PIT & Dependent Registration

- Register for the issurance of PIT code for all employees.

- Register PIT dependant for employees.

- Complete monthly PIT declaration report to Tax Dept.

- Perform PIT finalization on yearly basis for all Vietnamese staff.

3/ Social Insurance

- Register social, health and unemployment insurance contribution for new employees.

- Make the report to Social Insurance Agency every month as per mandatory requirements.

- Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees.

- Contact Social Insurance Agency on providing social insurance book and health care card for employees as per regulations.

- Complete the transferring procedure of Social Insurance Book for leaving staffs

4/ Labor book & report

- Make periodical report to Department of Labor, Invalids and Social Affairs as per mandatory requirements.

- Contact Social Insurance Agency and Labor authorities on providing social insurance book and health care card for employees as per regulations.

- Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs.

5/ Labor contract

- Make labor contract for new staff.

- Make annex to labor contract, contract renewal.

- Ensure labor contract, renewal contract and annex to labour contract are given to employees on time. 

6/ Employee’s profile management

- Set up records and personnel file for new employees.

- Maintain employee’s records in personnel file.

7/ Rules and Regulations

- Follow all working procedures, the company’s policies, rules and regulations.

- Check, monitor, remind and guide subordinates to follow the rules and regulations

8/ Other duties

- Perform additional duties as assigned by Deputy Manager, HR Manager