Office Manager

Office Manager

Work Location: Ho Chi Minh

Job type: Full-Time

Posted: 19-03-2019

Salary: 18,000,000 - 24,000,000 USD / Monthly


Job Description

Job responsibilities 


  • Manage and update the employees’ database via hard copies and HR PeopleSoft and making
  • all HR’s reports: Turnover report, monthly salary report, staffing…
  • Responsible for Offer letter, labor contract, HR’s Decisions,… to the clubs as assignment.
  • Prepare document and welcome all inspection team
  • Responsible for receipt and dispatch of incoming/outgoing correspondences
  • Make reports of cash advance, payment through bank and other special expenses
  • Responsible for minutes of meetings
  • Plan, manage and control budget and expense of office


  • Calculate monthly payroll
  • Manage & Implement procedures of social, health, unemployment insurance
  • personal income tax records, labour reports to government agencies.
  • Manage labor contract, employee profile, reward and discipline record
  • In charge monthly payroll and relevant reports such as: Payroll summary, Labor
  • Productivity, Salary expenses division
  • Check and control PIT declaration and finalization (include Expats)
  • Build and revise policies of the company
  • Make a proposal about salary, SHUI expense, and other expenses relate to employees’ benefits.

Sales support:

  • Handle customer phone calls on inquiries, services and queries
  • Update received payment into company bank account to inform Sales Team for further action (shipment, delivery…)

Accounting/ Finance:

  • Print and register new invoice book with the HCMC Tax Department
  • Make payment requests to settle monthly expenses and staff business trip's reimbursement
  • List out invoices to claim VAT return of each month and make online submission to the HCMC
  • Tax Department
  • Issue official VAT invoices to customers after transactions
  • Be responsible for all contracts including contracts for expat apartment, office and vendors
  • Support year-end financial audit and submit to local authorities
  • Keep record and submit monthly petty cash report


  • Social Insurance, unemployment insurance, AIA life insurance and healthcare insurance
  • Team building, holiday, company trip

Job Requirements


  • At least 2 years working experience in the same field
  • Verbal communication skills, strong presentation and interpersonal communication skills
  • Demonstrate an ability to manage organization skills, interpersonal, problem - solving and analytical skills 
  • Speak, understand, read and write English fluently
  • Must be neat, well-groomed, punctual, athletic looking, friendly, outgoing, personality, trustworthy and honest
  • Be quick learner, desire and an ability to work with employees to develop their skills and enthusiasm for their jobs. 
  • Has experience in hospitality field is referable

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