Job Description

Job responsibilities 

Admin:

• Manage and update the employees’ database via hard copies and HR PeopleSoft and making
• all HR’s reports: Turnover report, monthly salary report, staffing…
• Responsible for Offer letter, labor contract, HR’s Decisions,… to the clubs as assignment.
• Prepare document and welcome all inspection team
• Responsible for receipt and dispatch of incoming/outgoing correspondences
• Make reports of cash advance, payment through bank and other special expenses
• Responsible for minutes of meetings
• Plan, manage and control budget and expense of office

C&B

• Calculate monthly payroll
• Manage & Implement procedures of social, health, unemployment insurance
• personal income tax records, labour reports to government agencies.
• Manage labor contract, employee profile, reward and discipline record
• In charge monthly payroll and relevant reports such as: Payroll summary, Labor
• Productivity, Salary expenses division
• Check and control PIT declaration and finalization (include Expats)
• Build and revise policies of the company
• Make a proposal about salary, SHUI expense, and other expenses relate to employees’ benefits.

Sales support:

• Handle customer phone calls on inquiries, services and queries
• Update received payment into company bank account to inform Sales Team for further action (shipment, delivery…)

Accounting/ Finance:

• Print and register new invoice book with the HCMC Tax Department
• Make payment requests to settle monthly expenses and staff business trip's reimbursement
• List out invoices to claim VAT return of each month and make online submission to the HCMC
• Tax Department
• Issue official VAT invoices to customers after transactions
• Be responsible for all contracts including contracts for expat apartment, office and vendors
• Support year-end financial audit and submit to local authorities
• Keep record and submit monthly petty cash report

Benefits

• Social Insurance, unemployment insurance, AIA life insurance and healthcare insurance
• Team building, holiday, company trip